The wizard lets you quickly select the starting mail merge document. Step C (Optional) You can also use the Step-by-Step Mail Merge Wizard (from the Start Mail Merge drop-down menu) to streamline the Word mail merge process. The Mail Merge pane appears on the right, ready to walk you through the mail merge. Since we’re using the Word mail merge feature for sending letters, choose Letters as your merge document. To begin the mail merge process, you first need to choose what sort of document you want to create. For example, FirstName, LastName, and Address are header rows. The first row of the table is the header row and contains the field names for the data source. Word can automatically insert all the appropriate greeting text, title, and name fields at once, so you don’t have to insert the text and required merge fields yourself.ĭata source information is stored in a table. Word can automatically insert all the appropriate address fields at once, so you don’t have to insert the five or six merge fields yourself.Ī group of merge fields that make up the greeting line of a mail merge document, such as “Dear Mr. #WORD 2016 MAIL MERGE TUTORIAL ZIP#For example, a single address is made up of a name, street address, city, state, and zip code. An example would be: Dear «FirstName».Ī group of merge fields that make up an address in a mail merge document. Merge fields appear with chevrons (« ») around them. For example, a single record would include a person’s first and last names, address, phone number, and date of birth.Ī merge field is where you want to insert the information from a data source into a main document. Create personalized letters and emails quickly and. #WORD 2016 MAIL MERGE TUTORIAL HOW TO#For example, the field «LastName» would only contain people’s last names.Ī record is an entire set of data fields that relate to a single thing or person. Learn how to merge Word documents, labels, envelopes, and email with Word 2016s Mail Merge feature. Excel spreadsheets, Access databases, or Word document tables are good examples of data sources.Ī data category that stores a specific piece of information. Select the recipients Word needs to know which recipients list you want to use and where it is stored. Type the letter you want to send to multiple recipients. For example, it has records containing the names and addresses of the people a mail merge letter is sent to. Open a blank Word document or a letter template. The starting document contains the field names for the variable information, like the names and addresses that will be inserted.Ī file that contains the information to be inserted into the main document during a mail merge. (Main Document) A document that contains the information that is the same for each merged document.
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